As a live wedding illustrator, I’ve had a front-row seat to so many stunning weddings, and trust me, the venue sets the tone for everything. It shapes the flow of your day, frames your guest experience, and becomes the literal backdrop for every single memory. From first looks to champagne toasts to that wild dance floor energy. And I’ve learned that the right venue doesn’t just hold your wedding. It elevates it. Here are six things to look for when you want your venue to be more than just four walls and a pretty view.
1. Spaces That Let the Party Breathe
One of the smartest things you can look for? A venue with room to lounge, gather, and explore. I once sketched at a wedding where the couple chose the venue specifically because it offered multiple lounge and bar areas, so guests could mingle between dance breaks. You can also design each of these lounges to be completely unique! For example, one lounge can be moody and masculine, filled with dark velvet and leather accents. The other can be bright, floral, and colorful. This can allow for each lounge to reflect each of the partners.
A bonus is that venues with multiple spaces give you flexibility. Cocktail hour here, dinner there, dancing under the stars. And for wedding weekends? Look for venues that offer full buyouts. For example, boutique hotels or estates where your guests can stay on-site and settle in. It changes the energy completely when no one has to Uber anywhere.
2. Indoor + Outdoor Options Are a Must!
Weather is unpredictable, but your timeline shouldn’t be. Venues with both indoor and outdoor spaces keep the day flowing smoothly no matter what. Maybe you dreamed of a garden ceremony, but need a backup space just in case. Or maybe you want cocktails on the lawn, dinner under a tent, and dancing in a ballroom. The more versatile the venue, the more layered (and photographable!) your day becomes.
Permanent tents are a big plus, too. They give you that elegant outdoor feel without the logistics and price tag of building one from scratch.
3. On-Site Getting Ready Suites
Trust me when I say: getting ready on-site makes a world of difference. The energy is more relaxed, no one’s stressing over traffic, and the whole morning feels cohesive. If your venue has a bridal suite or cottage, that’s a huge win. If not, consider renting a nearby Airbnb or hotel suite big enough to host your crew comfortably.
4. Guest Experience Details (Yes, They Matter!)
Let’s talk about the often-overlooked things that make a venue truly elevated:
Valet or ample parking. No one wants to circle the block 10 times or hike in heels.
Heating and cooling. Outdoor tent? Make sure it’s climate-controlled.
Accessibility. Grand staircases are beautiful, but consider elderly guests or parents with strollers.
5. In-House Planning Support
Some venues offer a coordinator, someone who ensures things run on time. But others (like The Cescaphe Group in Philadelphia) go a step further with full planning teams built into the experience. Their venues range from historic ballrooms, like The Bellevue, to modern industrial spaces, like The Switch House with its towering iron windows and city views. That variety and support can be a game-changer when you want an all-inclusive feel without sacrificing personality.
6. Flexibility With Vendors
Here’s the thing: you want to choose your vendors. Your photographer, your caterer, and yes, your illustrator! But some venues have strict vendor lists, or won’t allow things like live painting, late-night snacks, or specialty rentals. Museums and historical venues, for example, often have tight restrictions on where artists can set up or how late music can play.
If you’re dreaming of a midnight dance party or want me sketching guests during cocktail hour, double-check those rules before signing. No one wants to find out the party ends at 9 p.m. because of a county curfew.
Finding Your Dream Wedding Venue
When couples bring me in to illustrate their day, they’re looking for more than a service. They want an experience that feels personal, intentional, and beautiful from beginning to end. And choosing the right venue is where it all begins. So as you tour, Pinterest, and picture your day unfolding, remember: your venue isn’t just a space. It’s part of the story. Make sure it fits the way you want to feel. Ready to bring your wedding to life with custom sketches your guests will never forget? If you're planning a wedding filled with personality and thoughtful design, I'd love to be there!